Agenda item - Member Task and Finish Groups' Terms of Reference

Report of the Executive Director, Economy, Environment & Culture

1)            That the Committee agree the draft Terms of Reference for the Valley Gardens Member Task and Finish Group, as set out in Appendix 1 of this report.

2)            That the Committee agree the draft Terms of Reference for the Local Cycling and Walking Infrastructure Plan [LCWIP] Member Task and Finish Group, as set out in Appendix 2 of this report.

3)            That the Committee agree the draft Terms of Reference for the Stanmer Park Restoration Project Member Task and Finish Group, as set out in Appendix 3 of this report.

29.1      The Committee considered a report of the Executive Director, Economy, Environment & Culture that set out the Terms of Reference (ToR) for three Member Task and Finish Groups following agreement by the committee to establish the Groups at its meeting in June 2019.

29.2      Councillor West asked if the stakeholders for the respective groups would be appointed ahead of their first meetings and how many representatives would attend the Stanmer Park group. Councillor West noted that the meeting frequency for the Stanmer Park Group was every three months and asked if that was regular enough.

29.3      The Executive Director, Economy, Environment & Culture confirmed that the CEO of the South Downs National Park Authority (SDNPA) had confirmed that they were content with the proposed number of representatives. The Executive Director, Economy, Environment & Culture stated that a balance on the frequency of meetings was required to ensure that momentum was carried but also that sufficient time was given for officers to undertake the work on the project. The Executive Director, Economy, Environment & Culture supplemented that Members could review the meeting frequency should the regularity been deemed insufficient or overly frequent.

29.4      Councillor Wares welcomed the report and expressed his hope that the stakeholder appointments would be appointed quickly and in a fair and balanced manner. Councillor Wares stated that he hoped a resident and or resident of Stanmer Village were invited to become a stakeholder on the relevant Task and Finish Group, not least because of the concern relating to the aborted relocation of the Cityparks Depot.

29.5      RESOLVED-   

1)            That the Committee agree the draft Terms of Reference for the Valley Gardens Member Task and Finish Group, as set out in Appendix 1 of this report.

2)            That the Committee agree the draft Terms of Reference for the Local Cycling and Walking Infrastructure Plan [LCWIP] Member Task and Finish Group, as set out in Appendix 2 of this report.

3)            That the Committee agree the draft Terms of Reference for the Stanmer Park Restoration Project Member Task and Finish Group, as set out in Appendix 3 of this report.