Agenda item - Procedural Business

(a)  Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

(b)  Declarations of Interest or Lobbying

(a)      Disclosable pecuniary interests;

(b)      Any other interests required to be registered under the local code;

(c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

In each case, you need to declare

(i)        the item on the agenda the interest relates to;

(ii)      the nature of the interest; and

(iii)     whether it is a disclosable pecuniary interest or some other interest.

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

      (d)       All Members present to declare any instances of lobbying they have encountered regarding items on the agenda.

(c)  Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

NOTE:  Any item appearing in Part 2 of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

60a        Declarations of substitutes

60.1       Councillor Daniel declared that she was present in substitution for Councillor Moonan. Councillor Robins declared that he was present in substitution for Councillor Morgan.

60b       Declarations of interests

60.2       Councillor Cattell, the Chair, referred to Applications A & B, BH2018/00868 and BH2018/00869, King’s House, Grand Avenue, Hove explaining that one of the speakers was known to her however, she remained of a neutral mind and would therefore remain present during consideration and determination of the application. Councillor Cattell stated that she had also received e mail correspondence in respect of applications D, BH2018/01894, 1A Marmion Road, Hove and E BH2018/00433, 28A Crescent Road, Brighton stating that she had not expressed any opinion in respect of either of those applications, remained of a neutral mind and would remain present during consideration and determination of both of those applications.

60.3       Councillor Mac Cafferty also referred to applications A & B, BH2018/00868 and BH2018/00869, King’s House, Grand Avenue, Hove stating that he had received correspondence in his capacity as neighbouring Ward Councillor. He had expressed no view in respect of the applications before the Committee for determination, remained of a neutral mind and would therefore remain present during consideration and determination of the application.

60.4       Councillor Littman stated that he had held responsibility for the Council’s property portfolio when the decision had been made to sell King’s House, applications A & B, BH2018/00868 and BH2018/00869, King’s House, Grand Avenue, Hove. He had had no involvement with, nor expressed an opinion in respect of either application, remained of a neutral mind and would therefore remain present during consideration and determination of the applications.

60.5       Councillor Hyde referred to application C, BH2018/02404, Varndean College, Surrenden Road, Brighton by virtue of the fact that her grandson attended the Sixth Form there. She had not expressed any view in respect of the application, remained of a neutral mind and would therefore remain present during consideration and determination of the application.

60.6       Councillor Daniel referred to, applications A & B, BH2018/00868 and BH2018/00869, King’s House, Grand Avenue, Hove stating that one of the speakers was known to her. Also, to application C, BH2018/02404, Varndean College, Brighton explaining that her stepson was a student at the college. She had not however discussed any of the applications, nor expressed an opinion in respect of either of them, remained of a neutral mind and would therefore remain present during consideration and determination of those applications.

60.7       Councillors O’Quinn and Robins also referred to applications A & B, BH2018/00868 and BH2018/00869, King’s House, Grand Avenue, Hove, also confirming that one of the speakers was known to them, neither had discussed the applications with her, both remained of a neutral mind, and would therefore remain present during consideration and determination of those applications. It was also noted that Members of the Committee had received lobbying e mails in relation to application BH2018/02638, 4 The Park, Rottingdean.

60c        Exclusion of the press and public

60.8       In accordance with Section 100A of the Local Government Act 1972 (“the Act”), the Planning Committee considered whether the public should be excluded from the meeting during consideration of any item of business on the grounds that it is likely in view of the business to be transacted or the nature of the proceedings, that if members of the public were present during it, there would be disclosure to them of confidential information as defined in Section 100A (3) of the Act.

60.9       RESOLVED - That the public are not excluded from any item of business on the agenda.

60d       Use of mobile phones and tablets

60.10    The Chair requested Members ensure that their mobile phones were switched off, and where Members were using tablets to access agenda papers electronically ensure that these were switched to ‘aeroplane mode’.