Agenda for Housing Committee on Wednesday, 13th November, 2019, 4.00pm

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Agenda and decisions

Venue: Hove Town Hall, - Council Chamber. View directions

Contact: Shaun Hughes  Democratic Services Officer

Webcast: View the webcast

Items
No. Item

17.

Procedural Business

    (a)  Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

     

    (b)  Declarations of Interest:

     

    (a)      Disclosable pecuniary interests;

    (b)      Any other interests required to be registered under the local code;

    (c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

     

    In each case, you need to declare

    (i)        the item on the agenda the interest relates to;

    (ii)      the nature of the interest; and

    (iii)     whether it is a disclosable pecuniary interest or some other interest.

     

    If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

     

    (c)  Exclusion of Press and Public - To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

     

    NOTE: Any item appearing in Part Two of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

     

    A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

     

    Additional documents:

18.

Minutes of the previous meeting pdf icon PDF 279 KB

19.

Chairs Communications

20.

Call Over

21.

Public Involvement pdf icon PDF 122 KB

    To consider the following matters raised by members of the public:

     

    (a)       Petitions: to receive any petitions presented to the full council or at the meeting itself;

     

    (b)      Written Questions: to receive any questions submitted by the due date of 12 noon on the (7 November 2019);

     

    5 Written Questions have been received:

     

    1)    Night Shelters

    2)    SWEP

    3)    Homeless Bill of Rights

    4)    Sustainability Measures for new Homes

    5)    HRA Revenue and Capital Budgets

     

     

    (c)    Deputations: to receive any deputations submitted by the due date of 12 noon on the (7 November 2019).

     

              2 Deputations have been received:

     

    1)    Deputation on the need for Qualifying Long-Term Agreements

     

    2)    ACORN Brighton Minimum Standards for Landlords Charter

    Additional documents:

22.

Issues Raised by Members

    To consider the following matters raised by councillors:

     

    (a)      Petitions: to receive any petitions submitted to the full Council or at the meeting itself;

     

    (b)      Written Questions: to consider any written questions;

     

    (c)      Letters: to consider any letters;

     

    (d)    Notices of Motion: to consider any Notices of Motion referred from Council or submitted directly to the Committee.

     

    Additional documents:

23.

Housing Supply - Items considered at Policy & Resources on 10 October 2019 pdf icon PDF 229 KB

24.

Community led housing - site identification update pdf icon PDF 247 KB

25.

PRS Selective Licensing Update pdf icon PDF 203 KB

26.

Private Sector Housing Enforcement Strategy pdf icon PDF 674 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    1. The Housing Committee approves the Enforcement Policy, including the

    approach to fees, charges and fines charges and methods of debt recovery.

     

    2. The Housing Committee notes that procedures will be devised, and the policy implemented from April 2020.

     

    3. The Committee agrees the approach to fees, charges and fines, along with indicative amounts. These will be kept under review and if significant changes are considered necessary, these will be brought back to Committee.

27.

Seniors Housing Review pdf icon PDF 260 KB

28.

Health & Safety Update pdf icon PDF 250 KB

29.

Sustainability Measures for New Homes pdf icon PDF 244 KB

30.

Programme for the future delivery of responsive repairs and empty property refurbishments, planned maintenance and improvement programmes, and major capital projects to council housing stock pdf icon PDF 258 KB

31.

New Homes for Neighbourhoods - Procurement of Sports Pavilion pdf icon PDF 486 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    1.    The Committee notes the reasons why Urgency Powers were exercised by the Executive Director for Neighbourhoods, Communities and Housing and Head of Legal Services to use a different procurement route to the one agreed by Housing Committee on 14 November 2018;

     

    2.    The Committee agrees to delegate authority to the Executive Director for Neighbourhoods, Communities and Housing and Head of Legal Services to procure and award a contract under a suitable framework or through an open procurement process.

32.

Presentation by Adult Social Care

33.

Procurement of Short Term and Emergency Temporary Accommodation pdf icon PDF 625 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    The Housing Committee recommends that Policy & Resources Committee be recommended to:

     

    1.    Agree to procure short term and emergency temporary accommodation via a new dynamic purchasing system (DPS);

     

    2.    Agree that option 2 as set out in paragraph 3.9 should be used to develop the specification for the DPS. This service level is anticipated to create a minimum budget pressure of £0.300m requiring a funding commitment within the 2020/21 General Fund budget. If this exceeds available resources following announcement of the Local Government Financial Settlement, this would require equivalent savings from elsewhere across General Fund services;

     

    3.    Notes the indicative numbers of short term and emergency temporary accommodation units required in each year as shown in the table in Appendix 1;

     

    4.    Delegates authority to the Executive Director of Housing, Neighbourhoods and Communities in consultation with the Director of Finance & Resources, to:

     

    (i)             Procure and award the DPS referred to in 2.1 with a duration of up to four (4) years; and

     

    (ii)           Award and enter into call-off contracts under the DPS referred to in 2.1.

34.

Re- Procurement of Floating Support Service pdf icon PDF 171 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    1. That the Committee grants delegated authority to the Executive Director of Health & Adult Social Care (HASC) to take all necessary steps to:

     

    (i) procure and award a contract for Five (5) years for the provision of a floating support service to the maximum value of £390,000.00 per annum,

     

    (ii) to approve an extension to the contract referred to in 2.1(i) for a period or periods of up to two years in total if it is deemed appropriate by the Housing Committee and subject to available budget.

     

    (iii) to report back to Housing Committee annually the progress and outcomes of this service.

     

    2. The Committee is requested to note that this report was considered by the Procurement Advisory Board on 14th October 2019. The Board recommended that some additional information be included in the paper, this has been done and the paper is taken to Housing Committee for a decision.

35.

Procurement of an outreach service for people rough sleeping pdf icon PDF 532 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

            The Committee grants delegated authority to the Executive Director of Health & Adult Social Care (HASC) to take all necessary steps to:

     

    (i)         procure and award a contract for five (5) years for the provision of a 7 day per week street outreach service for rough sleepers subject to Policy & Resources Committee decision on allocations and resources;

     

    (ii)        with the potential for adding the staffing and management of severe weather provision for rough sleepers;

     

    (iii)       to approve an extension to the contract referred to in 2.1(i) for a period or periods of up to two years in total if it is deemed appropriate by the Housing Committee and subject to available budget; and

     

    (iv)      to report back to Housing Committee annually the progress and outcomes of this service.

     

36.

Procurement of a 'No Second Night Out' service grant funded by the Ministry of Housing, Communities and Local Government pdf icon PDF 421 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    1.    The Committee grants delegated authority to the Executive Director of

    Health & Adult Social Care (HASC) to take all necessary steps to:

     

    (i)       procure and award a contract for 2 (2) years for the provision of a No Second Night Out Assessment Service for people new to rough sleeping to the value of £360,000 per annum,

     

    (ii)       to approve an extension to the contract referred to in 2.2(i) for a period or periods of up to two years in total if it is deemed appropriate by the Housing Committee and subject to available budget/grant funding.

     

    2.    The Committee is requested to note that this report was considered by the Procurement Advisory Board on 14th October 2019. The Board recommended that the paper is taken to Housing Committee for a decision;

     

    3.    To report back to Housing Committee annually the progress and outcomes of this service.

37.

Procurment for the provision of a “Somewhere Safe to Stay” service funded by grant by the Ministry of Housing Communities and Local Government pdf icon PDF 496 KB

    Report of Executive Director, Neighbourhoods, Communities & Housing

    Additional documents:

    Decision:

    1.             The Housing Committee grants delegated authority to the Executive Director of Health & Adult Social Care (HASC) on confirmation of funding to take all necessary steps to:

     

    (i)             procure and award a contract for two (2) years to the value of £860,000 per annum or to the level of the available funding for the provision of a No First Night Out Service for adults at risk of rough sleeping.

     

    (ii)            to approve an extension to the contract referred to in 2.1(i) for a period or periods of up to two years in total if it is deemed appropriate by the Housing Committee and subject to available budget/grant funding.

     

    (iii)          to report back to Housing Committee annually the progress and outcomes of this service.

38.

Items referred for Full Council

    To consider items to be submitted to the next full Council meeting for information.

     

    In accordance with Procedure Rule 24.3a, the Committee may determine that any item is to be included in its report to Council. In addition, any Group may specify one further item to be included by notifying the Chief Executive no later than 10am on the eighth working day before the Council meeting at which the report is to be made, or if the Committee meeting take place after this deadline, immediately at the conclusion of the Committee meeting

     

     

    Additional documents:

 


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