Issue - items at meetings - LV Procurement

Report of the Strategic Director, Place

Contact Officer: Rosie Wakley                               Tel: 01273 293190

That the Housing Committee agreed to –

(i)                 The procurement of a contract or contracts under EU regulations, for the supply, service and repair of door entry systems/CCTV, fire alarms/emergency lighting, (low voltage electronic security systems), and one lot encompassing all those services and incorporating warden call for sheltered accommodation, and ventilation and air conditioning for a 4 year period, with an option for up to two 2 year extensions.

(ii)               To give delegated authority to the Strategic Director Place in consultation with Director of Finance, to award the contract or contracts following the recommendations of the evaluation panel and the results of the tendering process and to approve extensions

to the contract or contracts if required dependent on performance.

34.1The Committee considered the report of the Strategic Director, Place regarding the procurement of contracts for the supply service and repair of door entry systems/CCTV, fire alarms/emergency lighting (low voltage electronic security systems), and one lot encompassing all those services and incorporating warden call for sheltered accommodation, and ventilation and air conditioning.

34.2Councillor Farrow thanked officers for the report, but was concerned over the anticipated timetable. Officers said that every effort would be made to ensure the process ran as quickly as possible. Councillor Farrow asked if safety lights could be included in the contract, and was advised that that issue was already covered by the contract with Mears.

34.3 Councillor Mears asked if a report could be brought to a future meeting providing information on Housing, giving details of the budget, the stock, the number of staff employed etc. The Chair agreed that would be useful, and that a report would be brought to a future meeting.

34.4 Councillor Peltzer Dunn noted that consultation with leaseholders would be undertaken. Officers advised that it was a legal obligation to consult with leaseholders.

34.5 Councillor Jarrett asked that there be effective quality control on the door entry systems. Officers agreed.

34.6  RESOLVED

            That the Housing Committee agreed to -

(i) The procurement of a contract or contracts under EU regulations, for the supply, service and repair of door entry systems/CCTV, fire alarms/emergency lighting, (low voltage electronic security systems), and one lot encompassing all those services and incorporating warden call for sheltered accommodation, and ventilation and air conditioning for a 4 year period, with an option for up to two 2 year extensions.

(ii) To give delegated authority to the Strategic Director Place in consultation with Director of Finance, to award the contract or contracts following the recommendations of the evaluation panel and the results of the tendering process and to approve extensions to the contract or contracts if required dependent on performance.